Student Assessment Tasks | My Assignment Tutor


AISL Pty Ltd T/A Rosehill College

RTO No: 41257 | CRICOS Code: 03622A

Student Assessment Tasks

BSBPMG512 Manage project time

Table of Contents

Table of Contents 2

Assessment Information 3

Assessment Instructions 5

Student Assessment Agreement 6

Assessment Task 1 Cover Sheet 7

Assessment Task 1: Written Questions 8

Assessment Task 1 Instructions 10

Assessment Task 1 Checklist 12

Assessment Task 2 Cover Sheet 13

Assessment Task 2: Conference schedule project 14

Assessment Task 2 Instructions 16

Assessment Task 2 Checklist 20

Assessment Task 3 Cover Sheet 21

Assessment Task 3: Review project time management and implement changes 22

Assessment Task 3 Instructions 23

Assessment Task 3 Checklist 25

Assessment Task 4 Cover Sheet 26

Assessment Task 4: Project time management evaluation 27

Assessment Task 4 Instructions 28

Assessment Task 4 Checklist 29

Assessment Information

The assessment tasks for BSBPMG512 Manage project time are included in this Student Assessment Tasks booklet and outlined in the assessment plan below.

To be assessed as competent for this unit, you must complete all of the assessment tasks satisfactorily.

Assessment Plan

Assessment Task
Overview

1. Written questions
You must correctly answer all questions.

2. Conference schedule project
In response to a case study scenario, you must create a Work Breakdown Schedule, a Project Management Plan and a Project Schedule. You will then discuss these with the project team and revise the documents.

3. Review project time management and implement changes
In response to some timing issues, you must suggest and implement changes to their Project Schedule.

4. Project time management evaluation
You will revise and analyse how well their project documentation worked for the project and suggest changes that could improve them.

Assessment Preparation

Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for clarification if you have any questions at all.

When you have read and understood this unit’s assessment tasks, print out the Student Assessment Agreement. Fill it out, sign it, and hand it to your assessor, who will countersign it and then keep it on file.

Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you.

Assessment appeals

If you do not agree with an assessment decision, you can make an assessment appeal as per your RTO’s assessment appeals process.

You have the right to appeal the outcome of assessment decisions if they feel they have been dealt with unfairly or have other appropriate grounds for an appeal.

Naming electronic documents

It is important that you name the documents that you create for this Assessment Task in a logical manner.

Each should include:

Course identification code
Assessment Task number
Document title (if appropriate)
Student name
Date it was created

For example, BSBPMG512 AT3 Project Report Joan Smith 20/10/18

Additional Resources

You will be provided with the following resources before you begin each Assessment Task.

Assessment Task 2

Conference Program
Project Management Plan Template
Project Schedule Template

Assessment Task 3

Project Report Template

Assessment Instructions

Each assessment task in this booklet consists of the following:

Assessment Task Cover Sheet

This must be filled out, signed and submitted together with your assessment responses.

If you are submitting hardcopy, the Cover Sheet should be the first page of each task’s submission.

If you are submitting electronically, print out the cover sheet, fill it out and sign it, then scan this and submit the file.

The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your assessor will include written feedback in the Assessment Task Cover Sheet giving reasons why. Your assessor will also discuss this verbally with you and provide advice on re-assessment opportunities as per

your RTO’s re-assessment policy.

Depending on the task, this may include

resubmitting incorrect answers to questions (such as short answer questions and case studies)
resubmitting part or all of a project, depending on how the error impacts on the total outcome of the task
redoing a role play after being provided with appropriate feedback about your performance
being observed a second (or third time) undertaking any tasks/activities that were not satisfactorily completed the first time, after being provided with appropriate feedback.

Assessment Task Information

This gives you:

a summary of the assessment task
information on the resources to be used
submission requirements
re-submission opportunities if required

Assessment Task Instructions

These give questions to answer or tasks which are to be completed.

Your answers need to be typed up using software as indicated in the Assessment Task Instructions.

Copy and paste each task’s instructions into a new document and use this as the basis for your assessment task submission. Include this document’s header and footer.

If you are submitting electronically, give the document a file name that includes the unit identification number, the task number, your name and the date.

Checklist

This will be used by your assessor to mark your assessment. Read through this as part of your preparation before beginning the assessment task. It will give you a good idea of what your assessor will be looking for when marking your responses.

Student Assessment Agreement

Make sure you read through the assessments in this booklet before you fill out and sign the agreement below.

If there is anything that you are unsure of, consult your assessor prior to signing this agreement.

Have you read the assessment requirements for this unit?  Yes  No

Do you understand the requirements of the assessments for this unit?  Yes  No

Do you agree to the way in which you are being assessed?  Yes  No

Do you have any specific needs that should be considered?  Yes  No

If so, explain these in the space below.

Do you understand your rights to re-assessment?  Yes  No

Do you understand your right to appeal the decisions made in an assessment?  Yes  No

Student name
Sathish reddy.v

Student number
2010012

Student signature

Date

Assessor name

Assessor signature

Date

Assessment Task 1 Cover Sheet

Student Declaration

To be filled out and submitted with assessment responses

 I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s).

 I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me.

 I have correctly referenced all resources and reference texts throughout these assessment tasks.

Student name
Sathish reddy.v

Student ID number
2010012

Student signature

Date

Assessor declaration

 I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures.

Assessor name

Assessor signature

Date

Assessment outcome
S
NS
DNS
Resubmission Y N

Feedback

Student result response

 My performance in this assessment task has been discussed and explained to me.

 I would like to appeal this assessment decision.

Student signature

Date

A copy of this page must be supplied to the office and kept in the student’s file with the evidence.

Assessment Task 1: Written Questions

Task summary

This is an open book test, to be completed in the classroom.

A time limit of 1 hour to answer the questions is provided.

You need to answer all of the written questions correctly.

Your answers must be word processed and sent to the assessor as an email attachment.

Required

Access to textbooks/other learning materials
Computer and Microsoft Office
Access to the internet

Timing

Your assessor will advise you of the due date of this assessment.

Submit

Answers to all questions

Assessment criteria

All questions must be answered correctly in order for you to be assessed as having completed the task satisfactorily.

Re-submission opportunities

You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.

You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.

You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

Written answer question guidance

The following written questions use a range of “instructional words” such as “identify” or “explain”, which tell you how you should answer the question. Use the definitions below to assist you to provide the type of response expected.

Note that the following guidance is the minimum level of response required.

Analyse – when a question asks you to analyse something, you should do so in in detail, and identify important points and key features. Generally, you are expected to write a response one or two paragraphs long.

Compare – when a question asks you to compare something, you will need to show how two or more things are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected to write a response one or two paragraphs long.

Contrast – when a question asks you to contrast something, you will need to show how two or more things are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write a response one or two paragraphs long.

Discuss – when a question asks you to discuss something, you are required to point out important issues or features and express some form of critical judgement. Generally, you are expected to write a response one or two paragraphs long.

Describe – when a question asks you to describe something, you should state the most noticeable qualities or features. Generally, you are expected to write a response two or three sentences long.

Evaluate – when a question asks you to evaluate something, you should do so putting forward arguments for and against something. Generally, you are expected to write a response one or two paragraphs long.

Examine – when a question asks you to examine something, this is similar to “analyse”, where you should provide a detailed response with key points and features and provide critical analysis. Generally, you are expected to write a response one or two paragraphs long.

Explain – when a question asks you to explain something, you should make clear how or why something happened or the way it is. Generally, you are expected to write a response two or three sentences long.

Identify – when a question asks you to identify something, this means that you are asked to briefly describe the required information. Generally, you are expected to write a response two or three sentences long.

List – when a question asks you to list something, this means that you are asked to briefly state information in a list format.

Outline – when a question asks you to outline something, this means giving only the main points, Generally, you are expected to write a response a few sentences long.

Summarise – when a question asks you to summarise something, this means (like “outline”) only giving the main points. Generally, you are expected to write a response a few sentences long.

Assessment Task 1 Instructions

Provide answers to all of the questions below:

Explain each of the following estimating techniques, and how each can be used to determine task duration and resource effort within a project.

a. Analogous Estimating

b. Parametric Model Estimating

c. 3 Point Estimating

d. Expert Judgment Estimating

e. Vendor Bid Analysis

f. Reserve Analysis

g. Bottom Up Analysis

Ans. a. Analogous Estimating Analogous Estimating is a technique for estimating a variety of project parameters and measures of scale. The project parameters that can be measured include those of project cost, project budget, scope of the project, and expected project duration.
b. Parametric Model Estimating Parametric is a term used to describe a dimension’s ability to change the shape of model geometry as soon as the dimension value is modified.
c. 3 Point Estimating 3 Point Estimating is based on 3 different estimated values to improve the result. The concept is applicable for both Cost and Duration Estimation.
d. Expert Judgment Estimating Expert Judgment Estimating is a technique in which judgement is provided based upon a specific set of a criteria and expertise that has been acquired in a specific knowledge area, application area, or product area, a particular discipline, an industry, etc.
e. Vendor Bid Analysis Vendor Bid Analysis is a technique used to figure out the cost of a project by comparing the bids submitted by many suppliers. This can be accomplished by considering the costs (via quotes, bids, proposals, etc.) presented for project work. By using a selection criteria divided into categories, vendor proposals have to meet these criteria or may be eliminated.
f. Reserve Analysis Reserve Analysis is one of the techniques used to determine a project budget. During Reserve Analysis, a project is analysed from a cost overruns point of view and buffers are placed in appropriate place.
g. Bottom Up Analysis Bottom-up investing is an investment approach that focuses on the analysis of individual stocks and de-emphasizes the significance of macroeconomic cycles and market cycle. In bottom-up investing, the investor focuses his attention on a specific company and its fundamental, rather than on the industry in which that company operates or on the greater economy as a whole. This approach assumes individual companies can do well even in an industry that is not performing, at least on a relative basis.

Describe what the critical path of a project is, and explain the steps used to identify it using the Critical Path Method.

Ans. In project management, a critical path is the sequence of project network activities which add up to the longest overall duration, regardless if that longest duration has float or not. This determines the shortest time possible to complete the project. There can be ‘total float’ (unused time) within the critical path. Activity Predecessor Duration/day/ A Nil 15 B Nil 18 C Nil 21 D A 8 E B 5 F B 9 G C 6 H D 22 I E 24 J H,I 17 K F,G 9 L J,K 14

Explain the concept of a project baseline.

Ans. A project baseline is the original and approved project plan and depicts all key information and constraints. It includes, but is not limited to, scope baseline, cost baseline and schedule baseline.

Explain the procedure for establishing project baselines

Start with schedule and cost baselines. Identify activities and tasks which will be needed to produce each of the deliverables included on your scope baseline. The detail included in this task list will depend on the experience of your team, the project’s risk and uncertainties, etc. For each task identify the resources needed, if known at this point. Make an estimation of how many hours it will take to complete each task. Estimate the cost of each task, by using an average hourly rate for each resource you may require. Make sure you consider resource constraints and how much time each resource can realistically devote to your project. Develop a task path by figuring out which tasks are dependent on other tasks. Date develop your schedule by putting all tasks and estimates into a calendar showing how much time each task will take from start date to end. Don’t forget to develop a cost baseline, which is a cost-by-time budget.

Explain how to manage adjustments to a project baseline due to a major change to scope or cost.

Ans. After approval of the change in scope or cost it is necessary for the project manager to redo planning for the project to comply with the change request, and then make all the adjustments, you must create a new baseline for use in the project. It is the most important that all baselines saved during the project life cycle.

Explain how project variance is most effectively managed.

Ans. Variance analysis is the quantitative investigation of the difference between actual and planned behaviour. This technique is used for determining the cause and degree of difference between the baseline and actual performance and to maintain control over a project. Cost and schedule variances are the most frequently analysed measurements.

Summarise the project life cycle phases and describe each phase.

Ans.

Summarise the following key tools for project scheduling

a. Schedule Network Analysis

b. Critical Path Analysis

c. Schedule Compression

Ans. a. Schedule Network Analysis This is a graphic representation of the project’s activities, the time it takes to complete them, and the sequence in which they must be done. Project management software is typically used to create these analyses – Gantt charts and PERT Charts are common formats.
b. Critical Path Analysis
Critical path analysis (CPA) is a project management technique that requires mapping out every key task that is necessary to complete a project. It includes identifying the amount of time necessary to finish each activity and the dependencies of each activity on any others. Also known as the critical path method, CPA is used to set a realistic deadline for a project and to track its progress along the way.
c. Schedule Compression
This tool helps shorten the total duration of a project by decreasing the time allotted for certain activities. It’s done so that you can meet time constraints, and still keep the original scope of the project.

Explain three best-practice time management methodologies. For each, summarise their capabilities, limitations, applications and outcomes

Ans. 1. Use the right tools and equipment. In project management, a project manager’s effectiveness will largely depend on the tools at his or her disposal. Even the most talented project manager will be limited if the right software and equipment are not available. Some areas to consider include: communications equipment, project tracking software, and collaboration software.
2. Get to know your project personnel. Social, economic, and cultural differences can often lead to misunderstanding and miscommunication among project team members, especially in situations where a project manager is working with a multi-national project team, and these misunderstandings can be a significant draw on project time.
3. The 20/80 rule. One of the guiding rules in the management of a project is the Pareto Principle which states that roughly 80% of the outputs will be generated by only 20% of the inputs. In other words, a few elements create the most impact.

Explain how a work breakdown structure is used to create project schedules.

Ans. A work breakdown structure (WBS) is a key project deliverable that organizes the team’s work into manageable sections. The Project Management Body of Knowledge (PMBOK) defines the work breakdown structure as a “deliverable oriented hierarchical decomposition of the work to be executed by the project team.” The work breakdown structure visually defines the scope into manageable chunks that a project team can understand, as each level of the work breakdown structure provides further definition and detail.

Assessment Task 1 Checklist

Student’s name:

Did the student provide a sufficient and clear answer that addresses the suggested answer for the following?
Completed successfully
Comments

Yes
No

Question 1 a

Question 1 b

Question 1 c

Question 1 d

Question 1 e

Question 1 f

Question 1 g

Question 2

Question 3

Question 4

Question 5

Question 6

Question 7

Question 8 a

Question 8 b

Question 8 c

Question 9

Question 10

Task Outcome:
Satisfactory 
Not Satisfactory 

Assessor signature

Assessor name

Date

Assessment Task 2 Cover Sheet

Student Declaration

To be filled out and submitted with assessment responses

 I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s).

 I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me.

 I have correctly referenced all resources and reference texts throughout these assessment tasks.

Student name
Sathish reddy.v

Student ID number
2010012

Student signature

Date

Assessor declaration

 I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures.

Assessor name

Assessor signature

Date

Assessment outcome
S
NS
DNS
Resubmission Y N

Feedback

Student result response

 My performance in this assessment task has been discussed and explained to me.

 I would like to appeal this assessment decision.

Student signature

Date

A copy of this page must be supplied to the office and kept in the student’s file with the evidence.

Assessment Task 2: Conference schedule project

Task summary

This assessment task requires you to create a Work Breakdown Structure, a Project Management plan, and a Project Schedule in consultation with your team and to review documents based on team feedback.

This assessment is to be completed in the simulated work environment in the RTO.

Required

Access to textbooks/other learning materials
Computer with Microsoft Office and internet access
Draft Project Management Plan Template
Draft Project Schedule Template
Conference Program
Place for a meeting
Roleplay participants

Timing

Your assessor will advise you of the due date of these submissions.

Submit

Email with the following attached:

Work Breakdown Structure
Draft Project Management Plan
Draft Project Schedule
Email with the following attached:

Baseline Project Management Plan
Baseline Draft Project Schedule

Assessment criteria

For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.

Re-submission opportunities

You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.

You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.

You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

Assessment Task 2 Instructions

Carefully read the following:

Manager Networks is an organisation that provides networking events for business people across Australia. The company runs regular networking events but has now decided to start an annual conference event focussing on an area of business considered to be of key importance. It is hoped that the conference will provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends.

It should also promote Management Networks, as well as providing professional development for its clients.

As the Administration Manager for Manager Networks, you have been asked by the CEO to develop and implement a project schedule for the conference. Although the CEO has ultimate responsibility for the conference, you will be responsible for the ongoing development of the congress in cooperation with several other staff members, who will use their expertise in different areas to support your project management.

Donna Chisholm, who is the co-ordinator of the Manager Networks’ trainers, will help with contacting and lining up the speakers. She has already drafted a Conference Program, which can be used until the speakers have been finalised.

Dan Streep, the Administration Assistant has had experience with the ground level work required for a conference, and he will help to determine and prepare the venue.

Edith Partridge, the Chief Financial Officer will be in control of the finances of the congress.

Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material.

The conference will be conducted on 04 October 2018. It will be a one-day event, from 9 am to 4 pm.

For the purposes of this assessment task, assume that the date of the project team meeting is 09 April 2018.

The conference style will be formal, with a balance of conference elements to ensure that outcomes are achieved.

Participant target group is managers in all industries. This group will be targeted by email using the Manager Networks data base and publicised through social media such as LinkedIn.

Conference facilities require a centrally located venue that has a conference room that can accommodate up to 150 people. Invited speakers will want to be accommodated nearby, so there will need to be an appropriate hotel in the vicinity.

The venue will also need to be able to provide onsite catering for the meeting attendees.

Budget: projected attendee numbers will be 150 people, and the suggested conference price for participants is $500 plus GST.

Speakers are to receive $400 each for their participation.

Complete the following activities:

Write a Work Breakdown Structure (WBS) for the conference.

Develop a WBS with sufficient detail to enable effective planning and control of the project.

The WBS may be in the form of a diagram or a list of activities, but it must contain sufficient detail to enable a Project Schedule to be developed from it.

Write a draft Project Management Plan (PMP).

Review the case study information, and research conference project management plans in the internet.

It is not possible for the information you are given on the case study to be exhaustive, so feel free to embellish you plan with tips from projects that you have participated in the past, or examples from the internet. The objective is that you demonstrate that you are capable of logically thinking through the issues involved in the case study situation.

Your PMP must include, as a minimum, the following:

Project scope
Milestones and mechanisms to measure, record and report progress of activities
Roles and responsibilities
Project stakeholders
Project communication
Change management
Cost management
Risk management
Issue management
Management plan approval process.

Use Project Plan Template to guide your work.

Your draft project management plan should be between 2 and 3 pages.

Print out a copy of this document to take to the project team meeting with you.

Project Management Plan
Project Scope The intended audience of the MANAGERS NETWORK PMP is all project stakeholders including the project sponsor, senior leadership and the project team. Manager Networks is an organization that provides networking events for business people across Australia. The company runs regular networking events but has now decided to start an annual conference event focusing on an area of business considered to be of key importance. It is hoped that the conference will provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends.
Milestones Milestones Estimated Completion Timeframe Meeting 1 day Official task communication After the meeting it will run for 30 days Agenda of the conference It will start after CEO approve the mock and it will be reviewed for 7 days Find the venue 30 days of time to find the right venue Book the venue It will be booked after the CEO will approve one venue among the 3 provided Budgeting check After we book the venue to check how much we have spent so far Marketing plan Based on conference venue and agenda Publish marketing Once prepared tested and approve from marketing manager and CEO Engage speakers We engage speakers as soon as we know the agenda of the conference Invite attendees Invite attendees after we know the speakers Testing conference We test the conference with the speakers to actually evaluate and test the duration Conference day On day of conference on 4 October 2018 conference review From the day after the conference we are going to review the expenses attendees feedback and all other relevant outcomes
Roles and Responsibilities Administration Manager for Manager Networks develop and implement a project schedule for the conference; CEO has ultimate responsibility for the conference, you will be responsible for the ongoing development of the congress in cooperation with several other staff members, who will use their expertise in different areas to support your project management; Donna Chisholm, who is the coordinator of the Manager Networks’ trainers, will help with contacting and lining up the speakers. She has already drafted a Conference Program, which can be used until the speakers have been finalized; Dan Streep, the Administration Assistant has had experience with the ground level work required for a conference, and he will help to determine and prepare the venue; Edith Partridge, the Chief Financial Officer will be in control of the finances of the congress; Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material.
Project stakeholders CEO; Dan Streep; Edith Partridge; Erin O’Donnell; Speakers; Participant.
Project communication All communication will have to done via email. Any face to face communication must be also communicated via email. All departments are required to share information across all other in order to all be aware on evolution of the plan.
Cost management
Risk management Each department involved into the project is required to provide a contingency plan. All contingency plan needs to be reviewed first by me and then by the CEO. Each contingency plan that has been approved needs to be communicated and sent via email and hard copy to all mangers of the other department participating in the project. The CEO and I will provide a unified contingency plan which will run across the main point of concerns of each contingency plan received.
Issue management An issue log with version details and proper approval process will be created that would have to be updated every time a new issue is logged. Depending on the severity of the issue, changes to the project plan will be made and approved through the proper channels.

Write a draft Project Schedule (PS)

Use MS Excel to create a Project Schedule Gantt Chart that covers all of the tasks in your WBS.

For each task, estimate its duration and effort, then work out the sequencing and the dependencies between tasks.

Keep in mind that this will be a draft version only, and the baseline PS can only be established after you have incorporated the input from the rest of the project team.

Use Project Schedule Template to guide your work.

Print out a copy of this document to take to the project team meeting with you.

Send an email to the CEO (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachments and ask for details of your meeting with the project team.

Attach the following to the email:

Work Breakdown Structure
Draft Project Management Plan
Draft Project Schedule

Email Dear CEO, It is with great pleasure that I can inform you that I have completed, as requested, all the plans required for the conference. The following documents have been attached herewith: Work Breakdown Structure Draft Project Management Plan Draft Project Schedule It would be kind of you to review the above mentioned documents and relay feedback regarding the same. I hope you will find the submitted documents acceptable.
Kind regards,

Meet with the project team.

The meeting’s objective is to establish an agreed schedule baseline using contributions from your team members.

Begin the meeting by summarising the information in your Project Management Plan. Encourage discussion about the communication frequency and methods, and change management. You can return to these points at the end of the meeting if no agreement has been established yet.

Then ask each team member for their estimates of each task’s duration and effort, sequencing and the dependencies.

Also ask each team member to estimate the risks involved with them completing their tasks on time, and what provisions should be made to allow for this. This may involve finding alternative activities, or sequencing changes. Encourage all participants to join in the discussions about resource requirements, costs and risks.

Review also the project’s milestones from your PMP with the team and establish agreement on them.

Take notes at the meeting, as you will be required to adjust your documents to include the input from the other team members.

During the meeting, you will be required to demonstrate effective communication skills including:

Speaking clearly and concisely
Using non-verbal communication to assist with understanding
Asking questions to identify required information
Responding to questions as required
Using active listening techniques to confirm understanding

Review your Project Management Plan

Include the input from the other project team members to revise the plan, establishing baselines for each item.

Review your Program Schedule

Use your draft schedule and the input from the other project team members to revise your Program Schedule, establishing a baseline schedule for the project.

Send an email to all project team members (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should refer to the recent meeting, then introduce and summarise the contents of the attachments.

It should seek their feedback and approval of the documents, giving them a week to respond.

Attach your baseline PMP and baseline PS to the email.

Assessment Task 2 Checklist

Student’s name:

Did the student:
Completed successfully
Comments

Yes
No

Develop a work breakdown structure with sufficient detail to enable effective project planning and control?

Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables?

Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks?

Contribute to achieving an agreed schedule baseline?

Communicate the schedule to stakeholders?

In the plan, include mechanisms to measure, record and report progress of activities according to agreed schedule?

At the meeting, demonstrate effective communication skills including: Speaking clearly and concisely Using non-verbal communication to assist with understanding Asking questions to identify required information Responding to questions as required Using active listening techniques to confirm understanding?

Task Outcome:
Satisfactory 
Not Satisfactory 

Assessor signature

Assessor name

Date

Assessment Task 3 Cover Sheet

Student Declaration

To be filled out and submitted with assessment responses

 I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s).

 I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me.

 I have correctly referenced all resources and reference texts throughout these assessment tasks.

Student name
Sathish reddy.v

Student ID number
2010012

Student signature

Date

Assessor declaration

 I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures.

Assessor name

Assessor signature

Date

Assessment outcome
S
NS
DNS
Resubmission Y N

Feedback

Student result response

 My performance in this assessment task has been discussed and explained to me.

 I would like to appeal this assessment decision.

Student signature

Date

A copy of this page must be supplied to the office and kept in the student’s file with the evidence.

Assessment Task 3: Review project time management and implement changes

Task summary

In this assessment task, you will need to assess the project’s progress, and estimate variances to the baseline. you must then develop and implement actions that will keep the project on schedule.

This assessment is to be completed in the simulated work environment in the RTO.

Required

Access to textbooks/other learning materials
Computer with Microsoft Office and internet access

Timing

Your assessor will advise you of the due date of these submissions.

Submit

Email with project report attached
Email with revised project schedule attached

Assessment criteria

For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.

Re-submission opportunities

You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.

You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.

You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

Assessment Task 3 Instructions

Carefully read the following:

It is now May 14th, just over one month since the initial project team meeting.

As the project team members are busy on other projects, some of them interstate, meetings have been sporadic rather than regular. Regular email exchanges with the team members, however, have shown that all of the activities have been progressing as scheduled. Today was the first time that the group has met all together. As you asked each team member to give their progress, you were told the following:

Donna Chisholm reported that she has only received confirmation from two of the speakers. She has tried telephoning them but hasn’t been able to speak to the other two yet. Donna asked for another two weeks, by when she assures you, she will have speaker confirmations and topics finalised.
Dan Streep booked the Park Royal yesterday after assessing the quotes received and discussing the choice with Edith Partridge. Unfortunately, he received a most apologetic telephone call this morning to tell him that the Park Royal’s Managing Director had already assured a pharmaceutical company that they could book the venue for the whole week-end, including the Friday. Dan will go back to the list of quotes and discuss a new choice with Edith Partridge later that day.
Erin O’Donnell, the Manager Networks Marketing Manager, is still waiting on the speakers, topics and venue before he can put the promotional material together. He has spoken to the printers, and they are still expecting to receive the brochure soon, so they can be printed in time.

Complete the following activities:

Write a report on the project’s progress.

Your report should include the following:

Review of milestone and communication requirements from your Project Management Plan
Review of feedback from project team members on milestone achievements.
Review of how the progress of activities measures up to the agreed schedule.
Forecast the impact of any changes to the baseline Project Schedule
Identify any baseline Project Schedule variance(s)
Your responses to the changes, and how these will maintain the project objectives

Use the Project Report Template to guide your work.

Progress Report

Project: Leadership Conference 2018: Leading in the twentieth century Created by: – Project Manager – 14/05/2018

This report has the purpose is to report all progress about the Leadership Conference, and make sure that all the requirements were achieved as planned and in a successful way. The conference is schedule for the 04th of October 2018. The event is programed to last from 9 am to 4 pm, being a one-day project.

Milestones and Actions: Speakers: Two speakers confirmed at the moment, still waiting on confirmation for the other two speakers. Action: Our staff is trying to have contact with the other two in the next two weeks. Responsible: Donna Chisholm – 2 weeks – 28/05/2018 Venue:The selected venue, Park Royal, notified us that they are booked for another company on the select date. Action: As we made a lot of quotations to find the best venue for the conference, we will get in touch if the others venues from our list. Responsible: Dan Streep – 14/05/2018 Speakers’ Topics: The speakers topics are putting on wait at the moment because we are still waiting on donna´s response about the speakers confirmation, so we are still not with this task ready. Actions: We are going to get in contact with the two confirmed speaker´s and ask them to e-mail us their topic with a summary of their speech. Responsible: Erin O’Donnell – 22/05/2018 Actions: Wait for Donna´s response about the other two speaker´s. Responsible: Erin O’Donnell – 29/05/2018 Actions: Marketing and communication with our public about the conference. Responsible: Erin O’Donnell – 30/06/2018

Reviewing Project Initiation Document (PID): Issue identification Specific solution Consequences Action plan Modify results Impacts: Delay on the final conference´s tasks Material impact because of the delay Speakers missing Change in venue´s budget

Conclusion: According to the topics listed above, the project is with some delays in the task´s delivery, but everything has already being taken care. Any change on the original project is going to be reported to the project manager and the project sponsor, who will solve any issues with the team at the weekly meetings.

Approved by: Daniel Laurence – CEO – Project owner

Send an email to the CEO (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment and seek their feedback and approval to move forward with the project.

Attach your Project Report to the email.

Dear Sir, According to the latest reports, we are finding it difficult to contact, consequently in hiring the main speakers. In addition, we are having difficulty in hiring a suitable place that will fit 150 people for the conference. However, the question of the speaker is extremely important, which perhaps, I suggest that we have to increase our budget available to hire the same.
Kind Regards,

Review and alter the Project Schedule.

Change the Project Schedule to reflect the changes approved by the CEO.

Save this chart as Revised Project Schedule.

Revised Project Schedule
Introduction Give a short description of the project and describe its deliverables and objectives. The project consists of holding a conference for executive directors of companies, with the intuition to improve their leadership skills. For this, we will hire people who are a reference in the area so they can mentor these clients
Project scope This should include what the project does and does not include (the inclusions and exclusions list)
The scope of the project, once the customer purchases the course, is a one-day conference given by a qualified person in the leadership area. The client will participate in the conference with 149 other people who have the same objectives. Snack breaks will be offered and at the end of the conference a cocktail Milestones Complete the table below listing the project milestone and the timing or deadline for each milestone Milestone Timing List possible speakers 24/04/2019 Study available spaces for the event 25/04/2019 Contact the speakers listed 02/06/2019 Make an offer to the places where the conference will be held 14/06/219 Hire speakers 21/06/2019 Hire the place 01/08/2019 Conference 04/10/2019 Discuss mechanisms to measure, record and report progress of activities. Also mention or discuss actions to be taken if any changes to the milestones or delivery dates are required. We will follow the milestone graph to be aware of all stages. And if any change in the scope of the project is suggested or requested, a meeting will be held with the stakeholders to evaluate this suggestion
Sequence and dependencies of tasks. Analyze which tasks are dependent on others, and how this will affect project deliverables. What tasks cannot be completed until other tasks are completed? List possible speakers -> Contact the speakers listed -> Hire speakers
Study available spaces for the event -> Make an offer to the places where the conference will be held -> Hire the place
Stakeholder Roles and responsibilities List who is responsible for different aspects of the project
Donna Chisholm: coordinator of the Manager Networks’ trainers Responsibilities: Will be responsible for the content of the conference, defining what approach the speakers should take.
Dan Streep: Administration Assistant Responsibilities: Will be responsible for the structure of the venue.
Edith Partridge: Chief Financial Officer Responsibilities: Responsible for managing the project budget
O’Donnell: Manager Networks Marketing Manager Responsibilities: Responsible for the campaign to publicize the conference
Project communication
A biweekly meeting will be held with stakeholders to bring everyone up to date on the project. In addition, all action and official information exchanged about the project will be documented via meeting minutes or email. Change management
Record: When a change is requested, it should be categorized, recorded and mention possible difficulties that change may cause. Asses: At this point, the changes need to be justified and clarify what the impacts are if these changes are implemented or not. Plan: The change team must create a detailed plan for designing the change and implementing it. Build and Test: Step at which change is elaborated and tested. If successfully approved, validation is required along with the date of implementation. Implement: Once the change has been approved the next step is to implement and then the change should be reviewed. Gain acceptance: If the customer approves the change the process is closed. If the client does not approve, it needs to be reviewed and some steps redone.
Cost management
The person responsible for managing the budget for the project will be Edith Partridge, Chief Financial Officer. It will at the end of each stage, compare the actual x expected expenditure and if it diverges, it will communicate to the executive board.
Preliminary Risk Identification
Availability of key speakers Budget available for hiring speakers. Availability of the location where the event will take place. High cost of the conference ticket. Selection of clients to participate in the convention
Issue management Describe how issues will be managed on the project.
Present the objectives with the conference in order to make the speaker feel attracted by the challenge. Negotiate with the main speakers or look for others who have the same reputation but are living low in their careers Make more efficient searches of available places Carry out an advertising campaign emphasizing the results and thereby increase the added value of the conference. Management Plan Approval process
The project will be reviewed on a weekly basis and at the end of each meeting, stakeholders will deliver a minute stating their opinion on the meeting.

Send an email to all project team members (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should set out the changes to the baseline Project Schedule that you have discussed with the CEO.

Each team member should be made aware of changes to the tasks that they must complete, and by when they should be completed.

Attach your revised project schedule to the email.

Dear sir, Due to our delay and difficulty in contacting speakers for the conference, we are postponing the deadline for this activity, as well as in the activity of hiring a venue for the event.
Here are the new dates:
Milestone Timing List possible speakers 24/04/2019 Study available spaces for the event 25/04/2019 Contact the speakers listed 02/06/2019 Make an offer to the places where the conference will be held 14/06/219 Hire speakers 21/06/2019 Hire the place 01/08/2019 Conference 04/10/2019

We will tighten our calendar a little, but I believe that we will be able to hire the main speakers on time.

Kind regards,

Assessment Task 3 Checklist

Student’s name:

Did the student:
Completed successfully
Comments

Yes
No

Implement mechanisms to measure, record and report progress of activities according to agreed schedule?

Conduct ongoing analysis to identify baseline variance?

Analyse and forecast impact of changes to the schedule?

Review progress throughout project life cycle and implement agreed schedule changes?

Develop responses to schedule changes and implement them to maintain project objectives?

Task Outcome:
Satisfactory 
Not Satisfactory 

Assessor signature

Assessor name

Date

Assessment Task 4 Cover Sheet

Student Declaration

To be filled out and submitted with assessment responses

 I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s).

 I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me.

 I have correctly referenced all resources and reference texts throughout these assessment tasks.

Student name
Sathish reddy.v

Student ID number
2010012

Student signature

Date

Assessor declaration

 I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures.

Assessor name

Assessor signature

Date

Assessment outcome
S
NS
DNS
Resubmission Y N

Feedback

Student result response

 My performance in this assessment task has been discussed and explained to me.

 I would like to appeal this assessment decision.

Student signature

Date

A copy of this page must be supplied to the office and kept in the student’s file with the evidence.

Assessment Task 4: Project time management evaluation

Task summary

In this assessment task, you will need to review and evaluate how well your project management plan and project schedule served Manager Networks during the planning phase of their conference. A report will be written and sent to the company’s CEO, as stipulated in the PMP.

This assessment is to be completed in the simulated work environment in the RTO.

Required

Access to textbooks/other learning materials
Computer with Microsoft Office and internet access

Timing

Your assessor will advise you of the due date of these submissions.

Submit

Email with project evaluation report attached

Assessment criteria

For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.

Re-submission opportunities

You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.

You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.

You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

Assessment Task 4 Instructions

Carefully read the following:

The congress took place four weeks ago, and it was a great success. All tickets were sold out three weeks prior to the conference beginning, and it generated a profit for Manager Networks of 25% of income through ticket sales, as projected.

Due to your early intervention, new speakers were identified and contacted within days, and the marketing material could be delivered only one week later than the baseline project schedule.

Complete the following activities:

Write a project management evaluation report.

This should include a review of the project’s scheduling and recommend improvements for the future.

The report should be about one-page long.

The report should include, as a minimum:

A review of the Project Schedule to determine the effectiveness of the project team’s time management activities.
Identify time management issues that arose, and recommend improvements that could be made in the future
Positive aspects of the Project Schedule, and how these helped ensure that its objectives were realised.

Send an email to the CEO (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment, pointing out that the report has been written and sent as part of the communication items set out in the Project Management Plan.

Attach your project management evaluation report to the email.

Ans.

Email Dear CEO, I am writing you to introduce what will be include in the project evaluation
I attached the draft of the project. I would like to hear from you any question, suggestion or addition.
Looking forward to hearing from you to procedure with the next step.
Regards, Project Manager

Project Evaluation Report Introduction The following is a written evaluation of the project scheduling and recommended improvements for future conferences.
A review of the Project Schedule The success of the vent can be attributed to the early identification and management of issues that arose. This provided enough time for all activities to be managed and completed and therefore the conference was successful conducted by the date set.
Identify time management issues
No confirmations on time for some of the speakers. A cancelation with the venue selection and subsequent new venue search.
However, the venue selection is from the list for the other venues that are managed. Therefore, really the only change that could be made to the venue selection process and it was available and its booked ready for the conference and its even bigger. The speaker issue could have been avoided if there was a larger pool of speakers on the list. Only two were sourced and this meant it became an issue when they were not available.
Positive aspects of the Project Schedule. Enough time was allocated for potential issues. In particular, there was some time between the venue, speaker and topic selection to when potential attendees were contacted about the conference.

Assessment Task 4 Checklist

Student’s name:

Did the student:
Completed successfully
Comments

Yes
No

Review schedule performance records to determine effectiveness of time management activities?

Identify and document time management issues and recommend improvements?

Task Outcome:
Satisfactory 
Not Satisfactory 

Assessor signature

Assessor name

Date

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