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Task 3: Health Records

Introduction:

The health record is a form of communication between internal and external stakeholders in the healthcare environment. Health information management professionals are responsible for managing health records whether in paper, electronic, or hybrid format. Guidelines must be followed in maintaining records, including their storage and destruction, and policies must be evaluated for their compliance with state and federal regulations.

Requirements:

Your submission must be your original work. No more than a combined total of 30% of the submission and no more than a 10% match to any one individual source can be directly quoted or closely paraphrased from sources, even if cited correctly. Use the Turnitin Originality Report available in Taskstream as a guide for this measure of originality.

You must use the rubric to direct the creation of your submission because it provides detailed criteria that will be used to evaluate your work. Each requirement below may be evaluated by more than one rubric aspect. The rubric aspect titles may contain hyperlinks to relevant portions of the course.

A. Compare and contrast the characteristics of paper, hybrid, and fully electronic health records.

1. Discuss legal issues that may arise when using hybrid records.

B. Evaluate the attached “Cedar Bend Record Policy” to determine if the policy protects health information for record storage and destruction of paper and electronic health records, by doing the following:

1. Describe whether the Cedar Bend record policy would comply with your state’s regulations. Be sure to include the state in which you reside and justify your decision.

Note: Refer to the attached “State Retention Guidelines” to identify your state’s regulations.

2. Describe whether the Cedar Bend record policy would comply with the Medicare Conditions of Participation.

Note: Refer to the attached “Retention and Destruction of Health Information” for a summary of the Medicare Conditions of Participation.

3. Describe whether the Cedar Bend record policy would comply with the Health Insurance Portability and Accountability Act (HIPAA) Security Rule.

Note: Refer to the attached “HIPAA Security Rule Overview” for a summary of the relevant HIPAA regulations related to records storage and destruction.